UK SHERPA KIDUG
CONSTITUTION

1. THE OBJECTIVES

1.   To enhance, promote, further and foster unity, co-operation among the Sherpa community residing in the U.K.

2.   To preserve, develop and educate Sherpa religion, culture, language, values and norms.

3.   To organise meetings, educational programs and seminars concerning history, language and culture of Sherpa community.

4.   To establish and maintain cordial relations between Sherpa and other communities and group (whether of Nepalese or any other nationality or ethnic origin) within U.K.

5.   To promote socio-economic development of Nepal and its people.

6.   To alleviate the effects of famine and other natural or other disaster in Nepal .

7.   To undertake such other activities which the Executive Committee may decide as appropriate.

2. MEMBERSHIP

1.   Ordinary membership: Any person residing in UK of the age of eighteen years or above may apply for Ordinary Membership of UK Sherpa Kidug, by paying fee of £15.00 for single and £25.00 for (family members) include husband, wife and children under 18 years of age. Anybody who is 18 years and over need to apply for separate ordinary member of the Kidug.

2.   Life Membership: Any person of the age of eighteen years or above may apply for Single Life Membership of the UK Sherpa Kidug upon payment of £101.00 & family membership upon Payment of £201

3.   Honorary Membership: The Executive Committee may enroll any person as Honorary Member of UK Sherpa Kidug as and when it is considered appropriate.

4.   Membership payment: any membership fee payable in full beginning of each New Year (Losar) or thereafter when the application is made.

5.   Duration of Membership: Ordinary membership will start on the day of Losar and expires on the day before the next Losar irrespective of the time the membership is obtained.

6.   Founder Members: The members in the ad- hoc Committee shall be founder members of the UK Sherpa Kidug.

3. GENERAL MEETING

  1. Annual General meeting: Any general meeting of the members of the UK Sherpa Kidug within 7/8 weeks of the Losar shall be known as the Annual General Meeting. The date, time and venue of the Annual General Meeting shall be notified to all the members at least two weeks before the date chosen for the Annual General Meeting.
  2. Conduct of General meetings: Any general meeting (whether annual or otherwise) shall be conducted by the chairman or Vice-Chairman of the Kidug or by some other person appointed for that general meeting by the Executive Committee.
  3. Extraordinary General Meeting: Either the Executive committee or Kidug ordinary members can call an Extraordinary General Meeting for special issue. He or she could register for the EGM with endorsing more than 50% ordinary members’ written application and such EGM could come into action only by giving 21 days notice to all members of the UK Sherpa Kidug stating the date, time and venue for the EGM and special issue to be discussed and voted upon in such Extraordinary General Meeting.
  4. Voting; All matter before any general meeting shall be put through voting, either by raising hands or by secret ballot. Decision shall be made by simple majority of votes of those present, but any matter which in the opinion of the Chairman alters this Constitution must be supported by at least fifty percent of the members of the Sherpa Kidug.
  5. Quorum: No matter may proceed to any voting unless there are at least ten members of the Kidug present as a quorum. Where the number of members present at any general meeting shall fall below ten, the meeting shall be postponed to the same day, time and venue the following week and the meeting so adjourned for the completion of business.
  6. Agenda: The annual General meeting shall discuss and vote to accept or decline the treasurer’s or other report into the finances of the UK Sherpa Kidug together with such matters as shall be drawn to the attention of the general meeting in writing at least two weeks prior to the general meeting taking place, unless such notice is, in the opinion of the Chairman or vice chairman (or such person conducting the General meeting), impractical or impossible.
  7. Chairman casting vote: In the event of any vote at the general meeting resulting in a tie, the chairman (or person conducting the general meeting) shall cast the deciding vote.

4. Election, term & Numbers of Executive Committee

1.   At the first general meeting and at every second annual general meeting thereafter, there shall be elections held for each post and office of the UK Sherpa Kidug’s Executive Committee. Casual vacancies may be filled for the remainder of the two years period of appointment by Executive committee majority decision. Only members of the UK Sherpa Kidug may elected to the Executive Committee.

2.   The Executive Committee member shall consist of 13 Members including Chairman, Vice chairman, General Secretary, Secretary, Treasurer, Joint treasurer Regional cultural Secretaries & members. The terms of the Executive Committee shall be of two years.

3.   All the ordinary members of this Kidug are eligible to contest in the election, have rights to caste the vote and to be elected.

4.1               Local subcommittee

A provision to establish of a local subcommittee was decided from the General Meeting of 2008. It will be granted by Executive committee where there are 50 or more adult individual in the area who express interest to have a subcommittee

·         The local subcommittee will consist of Local a chairman, a secretary, and Members.

·         Treasurer from Central Committee will oversee the financial aspect of the subcommittee

·         All income generated from annual events organized by central committee will go to the central fund

·         Fund generated locally by events/program by local subcommittee will be managed by the local subcommittee

·         The function of the Local Subcommittee will be to organize functions, gatherings and to raise funds for the benefit of the Sherpa community of that region.  It will take part in interactive programs with other local official and other organization in the area. 

The Local Subcommittee will ensure that the programs organized in the area will not clash or contradict with UK Sherpa Kidug’s central programs diary.

 

 

5. Right and duties of the Executive Committee and local subcommittee

  1. A chairman: Whose role is to conduct general meetings (whether annual or
    extraordinary) and Executive Committee meeting of the Kidug, and other such
    tasks as determined by the Executive Committee.
  2. A vice-chairman: whose role is to assist the chairman and deputise for the chairman when the chairman is unavailable, and other such tasks as determined by the Executive Committee
  3. A Secretary: Whose role is to take minutes and record of all general meeting (whether annual or extraordinary) and Executive Committee meeting of the Kidug, to maintain correspondence as requested by the Chairman or Executive Committee, and other such a tasks as determined by the Executive Committee.
  4. A joint secretary: Whose role is to assist the Secretary and deputise for the Secretary is unavailable, and other such tasks as determined by the Executive Committee.
  5. A treasurer: Whose role is to oversee all financial transactions and maintain proper and accurate financial accounts (including but not limited to bank accounts) belonging to the UK Sherpa Kidug, central and local subcommittees and present financial report to the general meeting for scrutiny, and other such tasks as determined by Executive Committee.
  6. A joint treasurer: Whose role is to assist the Treasurer and represent the Treasurer in his/her absence, and such tasks as determined by the Executive Committee.
  7. Regional cultural secretaries: Whose role is to coordinate different regions artists to teach Sherpa songs and traditional dance for performance at Kidug annual event and make participation to others communities event.
  8. Members: In addition to above Officers, there shall be such number of Executive Committee Members being not less than five as to be conducive to good and efficient management of the UK Sherpa Kidug affairs.
  9. Conduct at Executive Committee Meetings: All Executive Committee meeting shall be conducted by the Chairman or in the absence of the Chairman by the Vice-Chairman. All members may speak and vote at Executive Committee meeting. Executive Committee meeting must be held at least as frequently as once every three months. Date, time and venue to be determined by the Chairman or in absence of Chairman, by the vice-chairman and notified to the Executive Committee members at least two weeks prior to the date of any meeting.
  10. Advisers: The Executive Committee may appoint a chief adviser and advisors as it sees fit to enable the proper and efficient management of the UK Sherpa Kidug’s affairs. Advisors shall not have the right to attend Executive Committee meeting unless invited to do so, and may not vote at Executive Committee meetings under any circumstances.
  11. Local coordinator of Local subcommittee, with assistance from the local subcommittee secretary, will oversee and will be accountable for the local activities.
  12. Executive Committee decisions: All Executive Committee decision shall be made by majority. Where in the opinion of the chairman (or in the Chairman’s absence, the vice-chairman) a formal vote is necessary, such vote shall be by raising of hands and recorded in the minutes.

6. Disqualification of Executive Committee members and Area co-ordinators

Executive Committee members shall be disqualified from acting and shall be deemed to have resigned as an Executive Committee members and vacancies may be filled for the remainder of two years period of appointment by Executive Committee majority decision if that member shall:

  • Becomes disqualified by operation of law.
  • Become the subject of any order under the Mental Health Act or similar legislation.
  • Upon expiry of their membership of the UK Sherpa Kidug and remaining lapsed for more than fourteen days.
  • Fail to attend three meetings of the Executive Committee without the prior approval to such absence from either the Chairman or Vice-Chairman.

7. Function of the Executive Committee

The Executive Committee is the principle governing body of the UK Sherpa Kidug. It may:

  • Appoint members to sub-committee and Local coordinators

Delegate its power of authority to sub-committee provided that at all times such sub-committee are chaired by Executive Committee members, report to, and are scrutinized by and subordinate to, the Executive Committee.

 
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